Producer Assistant

We're looking for a sharp, reliable, emotionally intelligent assistant to support the behind-the-scenes operations of 🎙 Clean Your Toilet Podcast (CYT) — raw, real conversations crafted to spark meaningful social change starting from within. Our mission is to help people break free from conditioning, pursue what's authentic, and live with purpose. Through our guests' stories, we distill insights that guide others on their paths.

You'll be helping steward conversations and containers that move people from research and coordination to execution and follow-up.
If you love structure, clarity, and meaningful work, this is for you.

Your Role
You'll support the media producer in keeping operations smooth, timelines tight, and communication clear.

Key Responsibilities

1. Podcast Operations
Research potential guests for upcoming podcast seasons and handle outreach with professionalism and warmth.
Coordinate podcast guest pre-meetings and recordings
Coordinate podcast guest schedules by checking both studio availability and guest availability.
Receive pre-edited video/audio files from the studio and ensure editors/processors receive them promptly.
Track the post-production workflow: editing, finalizing, and launching episodes.
Draft episode and reel descriptions, schedule on social media platforms to promote each episode & season.
Maintain episode timelines, reminders, and launch checklists to ensure nothing falls through the cracks.

2. Scheduling & Calendar Management
Schedule podcast events and workshops
Send reminders, confirmations, and follow-ups.
Ensure no conflicts in calendars and anticipate scheduling needs.

3. Guest & Participant Communications
Draft and send professional outreach emails to podcast guests and workshop participants.
Answer questions, provide logistics, and maintain a smooth onboarding experience for guests and participants.

4. Event & Workshop Operations
Manage registration spreadsheets and track participant payments.
Coordinate venue or online booking, including setup and logistics.
Order refreshments or supplies as needed.
Prepare Zoom links, reminder emails, and simple run sheets for events.
Support the live/online event flow, including on-the-day coordination.
Take photos and videos during events for documentation and promotion.
Collect post-event feedback through surveys and handle follow-ups with participants.

5. Systems & Organisation
Maintain clean, organised folders and documentation
Create simple SOPs as we grow
Suggest workflow improvements when you spot them

Who This Is For
You might be a strong fit if:
You love creating order in creative environments.
You're calm under pressure and think ahead.
You communicate clearly and professionally.
You are tech-comfortable (Google Suite, Zoom, basic spreadsheets).
You respect confidentiality and emotional sensitivity.
You are proactive, anticipating needs.

Bonus (not required but valuable):
Interest in personal development, coaching, or psychology.
Experience supporting creators, coaches, or small founders.

What You'll Gain
✨ Hands-on experience with podcast production, content creation, and guest strategy.
✨ Insight into how transformational events and workshops are designed and run
✨ Access to deep conversations about leadership, mastery, and inner work
✨ Mentorship in systems-thinking and container-building
✨ Opportunity to grow into a larger operations or producer role over time

To Apply
Send your resume/CV
Include a short video introduction about you and share why this role speaks to you