Operations Virtual Assistant – Bookkeeping, Admin Support & Shopify E-commerce

We are looking for a proactive, organized, and detail-oriented Virtual Assistant to support the financial and daily operations of a growing construction business, with additional support for a Shopify-based coffee brand.

This role focuses primarily on bookkeeping, account reconciliation, and financial tracking, while also assisting with administrative tasks, real estate analysis, and basic e-commerce support. The ideal candidate is comfortable working with numbers, spreadsheets, and business data, and can manage multiple responsibilities with accuracy and consistency.

🧾 Responsibilities
📊 Bookkeeping & Financial Management (Primary Focus)
Record and categorize transactions
Perform account reconciliation (bank and credit cards)
Maintain accurate financial records and reports
Track expenses, income, and overall financial performance
Create and manage spreadsheets for budgeting and reporting

🏗️ Construction Business Support
Track project expenses and budgets
Organize invoices, receipts, and financial documents
Support basic operational and administrative tasks

📈 Real Estate Analysis & Financial Tracking
Assist with real estate deal analysis (cash flow, ROI, basic metrics)
Maintain and update financial tracking spreadsheets
Support data organization and simple reporting

📧 Administrative Support
Manage and organize emails
Schedule appointments and maintain calendars
Create and update spreadsheets and documents

🛍️ E-commerce & Shopify Support (Secondary)
Assist with Shopify store tasks and product updates
Support dropshipping workflows (order coordination)
Assist with social media and lead generation as needed