Import & Sourcing Assistant (China Suppliers) – Remote Vietnã

We are hiring an Import & Sourcing Assistant to support our daily operations with suppliers in China, ensuring speed, organization, and strong follow-up until shipment.

Working hours (fixed) Split shift (Monday to Friday): Total: 6 hours/day

Key responsibilities:
• Request and compare quotations (price, MOQ, lead time, payment terms, packaging)
• Daily follow-up with factories (production status, deadlines, pending issues)
• Coordinate quality inspections (3rd party / checklists / reports)
• Review export documents: Invoice, Packing List, BL draft, HS code, labels
• Coordinate international freight with forwarders (ETD/ETA, tracking)
• Maintain a clear status tracker/report per order and supplier
• Ensure fast responses and keep all communication documented (email/WhatsApp/WeChat)

Mandatory requirements:
• Fluent English (written and spoken)
• Basic experience in sourcing / imports / international purchasing
• Strong organization and proactive follow-up
• Hands-on profile and clear communication
• Availability to work split shift

Nice to have:
• Fluent Portuguese
• China sourcing experience (Alibaba/ WeChat, negotiation)
• Knowledge of Incoterms (EXW/FOB/CIF) and shipping processes

Deliverables / KPIs:
• Supplier response time: < 2h during working hours
• Daily status report (production + shipments)
• Zero document errors (invoice/packing list) before shipment
• Reduce delays and rework in documentation/shipping