Executive Support

Executive Assistant & Operations Manager (GoHighLevel Specialist) | Full-Time | Long-Term Career Role

Work directly with a founder building fast-growth SaaS brands in the AI automation space.
We are seeking a highly skilled, career-driven Executive Assistant who knows GoHighLevel inside-out and can help structure, launch, and scale multiple software brands.

This is a long-term position with major growth opportunities as the business scales through 2026 and beyond.

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Who We Are

We operate a group of exciting AI SaaS and automation companies, including:
• Next AI (NXAI Solutions) — All-in-one GHL powered business platform
• HELPR — GHL-based SaaS for the childcare industry
• SimplyRun — Automated AI avatar video + MCP automation engine
• Lachlan Bode (Personal Brand) — Thought leader, podcasting & content

We’re launching new products into international markets and need a top-tier EA who can operate at the founder level.

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Your Core Responsibilities
• Work directly with the Founder daily (2 check-ins for first 90 days)
• Manage and optimise GHL sub-accounts, workflows & automations
• Build funnels, forms, pipelines, emails & SMS campaigns in GHL
• Clean up and organise systems, accounts & databases
• Own onboarding, documentation, login management & SOPs
• Set up Stripe correctly for multiple brands and products
• Integrate accounting into Xero across all brands
• Assist with automation tools (N8N, 11Labs, HeyGen, etc.)
• Coordinate internal team tasks & project timelines
• Help prepare for customer support rollout (stage 2)
• Support marketing execution & personal brand content scheduling
• Provide proactive solutions & operational improvements

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Must-Have Skills

Advanced GoHighLevel (2+ years recent experiance only) — REQUIRED
Strong English — written and spoken must be exceptional
Stripe + Xero integration experienceSystem organisation & operational setup skills
Ability to take ideas and turn them into real outcomes
Reporting, dashboards, SOPs & task documentation skills
Slack, GitHub, AWS or similar cloud knowledge

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Bonus Experience (Not required but valuable)
• N8N automations
• 11Labs / HeyGen / Perplexity / AI tools
• Supporting multiple SaaS or agency accounts
• Marketing funnel strategy

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Personality & Work Style
• Professional communicator — confident speaking at a founder level
• Takes initiative and solves problems independently
• Highly organised and structured
• Ambitious — wants a career, not just a task-based job
• Loyal, dependable and stable — we are building for the future

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Working Hours
• Full-time
• Work primarily within AEST (Queensland) hours
• Immediate start preferred

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Growth Opportunities

As we grow, new senior roles will open into:
• Operations Manager
• Head of Customer Success
• Brand/Product Manager
• Executive leadership roles

Those who help build the business will be rewarded with advancement opportunities.

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Salary Range
• Competitive — based on experience & skills
• Opportunities for progression and performance incentives

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If you want to be part of a fast-moving AI business that actually values great people — this is it.

How to Apply
Please send:

A short intro video (1 min) explaining why you are a great fit
Examples of funnels/automations you’ve built in GHL
Your recent resume + OnlineJobs profile link
Your expected monthly salary (PHP)

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If you believe you are an A-Player who wants to grow into a leadership role — we want to meet you.
Apply now and let’s build something incredible together.