Executive Assistant & Communications Coordinator

We’re looking for a highly organized and motivated Executive Assistant & Communications Coordinator to support our Director in managing day-to-day operations, communications, donor relations, and administrative tasks.

This is a hybrid role for someone who is both structured and creative — able to write professional letters, organize reports, manage donor communications, and keep multiple projects on track.

You’ll help ensure the Director’s time is focused on leadership and strategy, while you handle organization, follow-up, and polished communication across ABSAR’s internal and external stakeholders.

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Key Responsibilities

Executive & Administrative Support
• Manage the Director’s calendar, meetings, and priorities.
• Prepare documents, letters, and presentations in Apple Pages and Microsoft Word.
• Maintain organized digital files and folders (iCloud / OneDrive).
• Track ongoing projects and assist in follow-up with internal teams and partners.
• Summarize meeting notes, transcriptions, and weekly updates.

Donor Relations & Reporting
• Maintain donor and sponsor contact lists.
• Draft and send donor thank-you letters and updates.
• Assist in preparing quarterly or annual donor impact reports.
• Track incoming donations and record correspondence in donor logs.
• Support research for new donor or sponsorship opportunities.

Communications & Social Media
• Help manage ABSAR’s social media pages (Facebook, Instagram, LinkedIn).
• Draft and schedule posts about rescues, training, and community updates.
• Support creation of newsletters, press releases, and public updates.
• Collect photos and captions from field teams for posting.

Document & SOP Development
• Format and organize SOPs (Standard Operating Procedures), training materials, and reports.
• Assist in creating manuals, policy documents, and volunteer onboarding guides.
• Ensure consistency in ABSAR’s branding and professional tone.

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Qualifications
• Excellent English writing and communication skills.
• 2+ years experience as an Executive Assistant, Communications Officer, or similar role.
• Strong organizational skills and attention to detail.
• Proficient in Apple iWork (Pages, Numbers, Keynote) and Microsoft Office 365.
• Familiar with social media management (Canva, Meta Business Suite, Instagram scheduling).
• Able to manage multiple projects, prioritize, and meet deadlines.
• Reliable internet connection and comfortable working independently.

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Preferred
• Experience with nonprofits, humanitarian organizations, or donor relations.
• Basic design or layout skills (Canva, simple infographics).
• Understanding of project or document management workflows.
• Long-term mindset — willing to grow with ABSAR’s expanding programs.
How to Apply

Please send the following to [insert your email] with the subject line:
EA & Communications Application – [Your Name]

Include:
1. Resume (PDF)
2. Short Cover Letter describing why you’re interested in working with Marco
3. Optional: examples of writing (letters, social posts, or reports)