Administrative VA

Job Summary
We are seeking a highly organized and proactive Administrative VA to support ongoing administrative, communication, and CRM-related tasks. This role focuses on cleaning and maintaining CRM data, sending follow-up emails, preparing outreach messages, handling light social media posting for brand visibility, and assisting with general day-to-day tasks related to client engagement. The ideal candidate is detail-oriented, communicative, and familiar with real estate processes and terminology.
Key Responsibilities
*Clean, organize, and maintain CRM records to ensure accuracy and up-to-date client information
*Perform consistent client follow-up through email, message templates, or personalized outreach
*Prepare and send client-facing communication such as check-ins, updates, and engagement reminders
*Support lead nurturing by reviewing existing contacts, identifying status, and creating simple talking points
*Assist in managing occasional social media posts to maintain online presence
*Monitor communication channels (email, messaging tools, CRM) for follow-up requirements
*Coordinate basic admin tasks related to client management and engagement
*Generate simple reports, lists, or summaries based on CRM findings
*Collaborate closely with the internal team and provide regular updates on progress and client responses

Mandatory Skills
*Strong written and spoken English with clear communication
*High attention to detail, especially when managing large sets of client data
*Good understanding of CRM tools and ability to follow structured processes
*Ability to draft, edit, and send professional client messages
*Basic knowledge of real estate workflows, terms, and client engagement practices
*Strong organizational skills and ability to multitask across varied weekly tasks
*Proficiency with Google Workspace (Gmail, Sheets, Docs) and communication platforms

Preferred Skills
*Experience in real estate support, client follow-up, or inside sales admin
*Familiarity with outreach messaging, client check-ins, and engagement workflows
*Background in light social media posting or brand visibility tasks
*Experience using tools like Slack, Google Workspace, or brokerage CRM systems
*Ability to quickly learn new tools and adapt to changing weekly priorities

Why Join Us
You will join a supportive, flexible environment where you can grow your skills while contributing to meaningful client engagement and operational efficiency.